Privacy Policy – Ombek Careers

At Ombek, protecting your privacy and personal information is a priority. This Privacy Policy explains how information is collected, used, stored, and protected when you visit or use the careers platform. It also explains your rights regarding the information you provide when applying for jobs or interacting with the careers website.

By using the careers platform, submitting job applications, or communicating with our recruitment team, you agree to the practices described in this Privacy Policy.

Introduction

The Ombek Careers website is designed to help individuals explore employment opportunities, submit job applications, and connect with our recruitment team. In order to provide these services, certain personal information may be collected and processed.

This Privacy Policy applies to all users who access the careers portal, submit job applications, register for job alerts, or communicate with the recruitment team through the website.

The policy explains what information may be collected, why it is collected, and how it is protected.

Information We Collect

When you use the careers platform or apply for a job, certain personal information may be collected. This information helps us evaluate applications, communicate with candidates, and improve the recruitment process.

Personal Information

Personal information that may be collected includes:

• Full name

• Email address

• Phone number

• Residential address

• Nationality or work authorization status

• Employment history

• Educational background

• Professional qualifications

• Resume or curriculum vitae

• Cover letters and supporting documents

This information is typically provided directly by applicants during the job application process.

Application Information

When applying for a position, candidates may provide additional information relevant to the recruitment process. This may include:

• Skills and competencies

• Professional certifications

• References

• Portfolio links

• Work samples

This information helps the recruitment team assess whether an applicant is suitable for a particular role.

Technical and Usage Information

When visiting the careers website, certain technical information may be automatically collected for website performance and security purposes.

This may include:

• IP address

• Browser type

• Device information

• Pages visited

• Date and time of website access

• Interaction with website features

This information helps improve the performance and usability of the website.

How We Use Your Information

Information collected through the careers portal is used strictly for legitimate recruitment and operational purposes.

Primary uses include:

Recruitment and Hiring

Your information is used to:

• Review job applications

• Evaluate qualifications and experience

• Contact applicants regarding job opportunities

• Schedule interviews

• Conduct recruitment assessments

This process helps the recruitment team identify suitable candidates for available positions.

Communication With Applicants

Contact information may be used to:

• Send updates regarding job applications

• Provide interview invitations

• Request additional documentation

• Respond to applicant inquiries

Communication helps ensure that applicants stay informed throughout the hiring process.

Improving the Recruitment Process

Information may also be used to improve recruitment procedures and enhance the user experience on the careers website.

This may include:

• Analysing application trends

• Improving job descriptions

• Enhancing website functionality

• Optimising candidate communication

These improvements help create a more efficient recruitment system.

Data Storage and Security

Ombek takes appropriate measures to protect personal information from unauthorised access, misuse, or disclosure.

Security practices include:

• Secure servers and data storage systems

• Restricted access to recruitment data

• Secure processing of application information

• Monitoring systems to detect potential security threats

Only authorised personnel involved in the recruitment process have access to applicant information.

Personal information is stored only for as long as necessary to fulfil recruitment purposes and comply with applicable legal obligations.

Sharing of Information

Personal information submitted through the careers platform is treated with strict confidentiality.

Information may be shared internally with authorised members of the recruitment team and relevant departments involved in hiring decisions.

In limited circumstances, information may be shared with trusted service providers that support recruitment systems, such as applicant tracking systems or background verification providers. These providers are required to protect the information and use it only for authorised purposes.

Ombek does not sell or trade personal information submitted through the careers website.

Cookies and Website Technologies

The careers website may use cookies and similar technologies to enhance the browsing experience.

Cookies are small data files stored on a user’s device when visiting a website. These technologies may help:

• Improve website performance

• Remember user preferences

• Analyse website traffic

• Enhance security

Users may adjust their browser settings to refuse cookies if they prefer, although this may affect certain website features.

Your Rights Regarding Personal Information

Individuals who submit personal information through the careers portal have certain rights regarding their data.

These rights may include:

• Requesting access to personal information held about you

• Requesting correction of inaccurate information

• Requesting deletion of personal data where appropriate

• Withdrawing consent for certain data uses

Applicants who wish to exercise these rights may contact the recruitment team using the contact information provided on the careers website.

Data Retention

Personal information submitted through job applications may be retained for a reasonable period after the recruitment process is completed.

This allows the organisation to:

• Maintain recruitment records

• Consider applicants for future opportunities

• Meet legal or regulatory obligations

After the retention period expires, personal information may be securely deleted or anonymised.

External Links

The careers website may include links to other websites or external resources. These websites operate independently and may have their own privacy policies.

Ombek is not responsible for the privacy practices of external websites. Users are encouraged to review the privacy policies of any external platforms they visit.

Updates to This Privacy Policy

This Privacy Policy may be updated periodically to reflect changes in legal requirements, technology, or recruitment practices.

When updates occur, the revised policy will be published on the careers website with the updated effective date.

Users are encouraged to review this page regularly to stay informed about how personal information is handled.

Contact for Privacy Questions

If you have questions about this Privacy Policy or how personal information is handled, you may contact the Ombek recruitment team through the contact details provided on the careers website.

The organisation is committed to protecting personal data and maintaining transparency in how information is collected and used.

Final Statement

Ombek values the trust of all applicants and website visitors. Protecting personal information is an essential part of maintaining that trust. By implementing responsible data practices and strong security measures, the organisation ensures that personal information submitted through the careers platform is handled with care, integrity, and respect.